Owners Corporation
You get peace of mind with Haughton Stotts managing your Owners Corporation.
With the substantial swing towards apartment living continuing in Melbourne, more and more people will come to rely on an owners corporation to maintain and protect their living standards and property.
An Owners Corporation is a legal body automatically created when individual owners collectively own a portion of land or a building. It is responsible for regulating and providing the upkeep of all commonly owned areas such as gardens, parking, swimming pools, elevators, etc. The body corporate also provides insurance, both property and public liability, for these areas.
Managing an Owners Corporation is hard work. Owners Corporation managers are professional secretaries, treasurers and advisors, to unit owners carrying out a myriad of regular tasks. An Owners Corporation contains many different people with different needs. You need experts in Real Estate to help balance the demands of tenants, landlords, owner-occupiers and investors. Haughton Stotts are experts in Real Estate and offer professional Owners Corporation management services across Victoria.
Owners Corporation arrangements can apply to projects like:
- condominiums
- residential home units
- commercial lots
- holiday letting units
- retirement villages
- hotels and resorts
- small buildings
- time-share resorts
- industrial parks
- mobile home parks
- grazing and horticulture
- mixed use developments
Haughton Stotts will provide services to ensure that all your Owners Corporation powers, duties, authorities and functions are attended to within the prescribed legal requirements. These include accounting, auditing, taxation, preparation of notices and attendance at General Meetings and Committee Meetings, insurance, maintaining the Roll and Registers, handling correspondence, prompt payment of approved accounts and banking of levy contributions, care of books and records, providing certificates and supervising inspections. As well, Haughton Stotts will keep the Owners Corporation up to date with its obligations under other local authority and government regulations.
Haughton Stotts will be your trusted managers, taking care of all these aspects of Owners Corporation management.
Secretarial
- Record and maintain all records of the Owners Corporation including Minute Book, Register of Owners, records of accounts, correspondence files and notices, etc.
- Attend to correspondence and enquires from solicitors, prospective purchasers, mortgagees real estate agents, Owners Corporation members, etc.
- Lodge documents as required by the Registrar of Titles and Corporate Affairs Office.
- Maintain all registers as required under the relevant regulations.
- Prepare and seal documents required under the relevant Act.
Accounting
- Invoicing, collecting and banking of service contributions and levies including pursuing outstanding debts.
- Process all creditors accounts for payment.
- Prepare Annual Statement of Income and Expenditure, yearly Budget to cover forecast expenditure and answer account queries.
Meetings
- Call and attend Annual General Meeting and Extraordinary Meetings including to prepare and circulate notification of meeting to owners, prepare agenda, attend and chair meetings as required, record and distribute minutes, act upon and follow through all resolutions of the meetings.
Insurance
- Arrange insurance on behalf of the Owners Corporation as required under statute and instructed by the members. Prepare and process all claims. We can also facilitate and organise property valuations on your behalf.
Maintenance
- Assist in maintaining the property by calling of tenders for repairs and maintenance, cleaning and gardening and referral to efficient tradesmen and contractors.
- Assist in the selection of the most suitable tender and issue a letter of acceptance.
- Validate invoices and pay contractors and tradesmen.
Contact Haughton Stotts today to discuss your Owners Corporation management needs. Only Haughton Stotts can offer a comprehensive knowledge of real estate, property management and the specifics of Owners Corporation management to ensure that all the needs of your Owners Corporation members are met.
